Banks Township Planning Commission
Regular Meeting minutes
December 12, 2017
Call to Order by Chairman Miles at 6:05 p.m.
Roll/ Recognition of visitors:
Present: Austin, Cooper, Miles, Weiland
Also present: Irene Shooks, Andy Veenstra, Thomas Mann, Marv Rubingh, Bill Hott, David Michael, Don Michael, Donna Heeres, Claire Karner, via video
Approval of Minutes: MMS by Wieland, Cooper to approve November 14, 2017 minutes. Mc
Public comment: none
Response and comment from commissioners:
Public Hearings: None
Zoning board of Appeals: none
Zoning Administrator: Andy V. No permits
Township Board representative: Tom C. highlighted items from the Board Minutes
Planning Consultant: Claire K. was “present” via video Go to Meeting
Sand and Gravel Extraction SUP – Attorney findings:
The attorney reviewed the application and finds it incomplete, and needs to be updated. The information included in the memo is required by the ordinance. The applicant stated that the items required would be a much higher impact operation, whereas he proposes a lower impact operation. Could he meet with the consultant, attorney before next month? The report from the Township attorney indicated deficiencies in the Rubingh Special Use Permit application. The applicant will have six (6) months to complete the application as required, and a new public hearing will be held after receipt of the application. If the application is not received within the time frame set up, applicant will have to submit a new application. A memo from the Planning Consultant, Claire Karner, was sent to the Planning Commission and the applicant outlining the areas of deficiency that needed to be addressed (memo attached).
MMS by Cooper, Austin that we go forward with requiring a completed application in the next 6 months, and a new public hearing to be held after receipt of said application. Roll Call vote: Austin/yes, Cooper/yes, Wieland/yes, Miles/yes. MC
Update on Short Term Rental guideline development – Steve/ absent
Update on Greenbelt educational brochure – Steve/absent
Update on the four ordinances adopted by the Township Board – Don reported the ordinances have been approved, and will go into effect this month.
Discussion on next steps regarding the Master Plan review
Draft Survey: Copies distributed and discussed. Methods of distribution were considered. Will wait until we have full scope of work to determine next steps
Scope of work – A budget has been submitted to the Township Board. As soon as budget is approved we can begin the process.
New Business/ announcements/correspondence:
A proposed ordinance amendment to required that only completed applications would be submitted to the Commission for action was proposed by our Planning Consultant via a memo to the Commission. In addition to the amendment, several forms were proposed to assist with completion of zoning and SUP applications. The commission decided to table action on this ordinance amendment until the January 2018 meeting.
10. Public comment:
Don and David Michael and Bill Hott addressed the commission. Items discussed were:
The criteria used to define a low impact gravel operation
The importance of community involvement both with this application and the current sand and gravel operation in South Arm Township
Why questions being raised by David Michael were not being addressed by the commission
Chairman Miles stated that:
The current ordinance does not have a definition or criteria for a “low impact gravel operation”
The decision on the current sand and gravel extraction SUP is a commission decision and that with public input from the Public Hearing and with advice from the township attorney (who is very familiar with the laws and recent decisions regarding such operations) the decision has been made to allow the applicant to resubmit a completed application with an appropriate public hearing on the resubmitted application.
Mr. Michael’s questions had gone to the Township Board and not the Commission and the Commission chair had just received a copy of those the afternoon of the day of this meeting. The Chairman also noted that many of Mr. Michael’s questions were addressed in the memo sent from the Planning Consultant to the Commission and the applicant.
11. Next Meeting: January 9, 2018
12. Adjournment MMS by Cooper, Austin to adjourn at 7:29 p.m. MC